Street parties and fêtes are a traditional part of British life and are a great way to get to know neighbours and build strong communities.

This page offers advice for the sorts of street parties and fêtes that groups of residents get together to arrange for their neighbours.

Contents

  1. The main differences between these events and larger public events
  2. Timescale 
  3. Closing a road for a street party 
  4. Public Safety and Public Liability Insurance 
  5. Licences
  6. Risk assessment
  7. First Aid 
  8. Do we need a permit to serve food?
  9. Raffles
  10. Event clearup

 


1. The main differences between these events and larger public events are:

Street parties and fetes

  • For residents/neighbours only
  • Publicity only to residents
  • No licence normally necessary if music is
    incidental and no alcohol is sold
  • Self-organised
  • Closure of residential roads only – apply for road closure at least 6 weeks before the event
  • Public liability insurance optional - organiser must accept responsibility for possible claims if public liability insurance is not in place

Larger public events

  • Anyone can attend
  • External publicity (such as in newspapers)
  • Insurance needed
  • Professional/skilled organisers
  • Closure of major roads/through routes/bus routes – apply for road closure at least 10 weeks before the event
  • Public liability insurance mandatory

Small, private street parties and fêtes are simple to organise and generally do not include activities that need a licence, such as selling alcohol or providing certain types of entertainment.  If your event fits into the larger public events category, visit the Plan an Event page for more information.

 


2. Timescale

Start your planning as early as possible by getting in touch with the Events Office and completing the Events Application Form (find this and other useful documents on the Events Forms & Guidance page) who will be happy to help.  It is worth drawing up a timetable with a budget, key times and identify who the organisers and of the event will be, although you don't have to know all the details of your event yet - just give us an idea of what you'd like to do.  Our officers can then give you advice on how to proceed. 


3. Closing a road for a street party

You need to consult everyone who lives in a house or runs a business that will be affected by the road closure; it is your responsibility to make sure they are aware of the proposals and are happy with them.  

For further information on road closures or pre-application advice, contact the Traffic and Safety Team on 01225 395386 or traffic_managementteam@bathnes.gov.uk.  You will need to submit Form 1 - Street Closures for Community Street Parties in the documents section and return this to the Traffic Management Team.

If your waste and recycling collections are on the same day as the street party, they may not be able to take place if the road will be blocked before the collectors arrive.  Visit our events waste guidance page for more information. 


4. Public Safety and Public Liability Insurance 

 An identified person or body needs to take responsibility, as event organiser, for public safety as there is always the potential for compensation to be sought by injured parties if things go wrong.  For a very small street event you may not feel insurance is necessary, however it is sensible to have Public Liability Insurance for £5m when organising a public event.  This can be arranged through most insurance companies and need not be costly. 


5. Licences

For small community street parties and events, licences will not normally be required if music is incidental and no alcohol is being sold.  If your event does not fit into this category and you feel a licence may be required, see the Plan an Event page for more details. 


6. Risk assessment

Weighing up risk is a something we do every day.  When crossing the road, we look at the traffic and decide whether it's safe to cross.  If it is, we do it; if it's not, we might wait for a bigger gap between cars or walk to a zebra crossing.  This is what we mean by 'risk assessment' - taking simple, common sense steps to make sure nobody gets hurt.

You can find information about how to write a simple risk assessment for each activity you are planning and a template on the Events Forms & Guidance page.  


7. First Aid 

It is up to you what arrangements you want to make for first aid.  Consider having a basic first aid kit handy and nominating someone to be in charge of it.  They don't need to be professionally trained but some basic knowledge of first aid would be useful.  Volunteering for a role like this doesn't impose any special legal responsibility on a person - they are treated in the same way as any 'good samaritan' would be if they came to a person's aid.  


8. Do we need a permit to serve food?

No – as a private party, you don’t need special permission unless you’re serving after 11pm.  For guidance on best practice, follow these food safety tips.


9. Raffles

You don’t need a licence to hold a raffle as long as you only sell the raffle tickets during the event and the value of the prizes doesn’t exceed £500. 

If you want to sell tickets before the event, or your prizes are worth more than £500, contact the Licensing Team on 01225 477531 or licensing@bathnes.gov.uk for advice. 


10. Event clearup

Most events generate waste - remember to think about suitable waste receptacles (separated for recycling where possible) and make arrangements for litter picking and waste removal after the event.

Visit our events waste guidance page for more information.


 

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