The purpose of processing
To ensure the Council has effective and efficient controls in place for the purchase and payment of goods and services and making statutory payments in compliance with the Council’s Financial Regulations and Statutory requirements.
Data Subjects
Trade Suppliers
General Suppliers
Treasury Establishments
Personal Data
name
address
email address
bank account number and sort code
UTR numbers for Construction Industry suppliers
How is it used?
To enable invoices submitted by the suppliers to be paid in a securely and timely manner. Payments made by the Council must comply with all statutory requirements, regulatory frameworks and standing orders. Failure to do so may mean invoices being returned.
Profiling and Automated Decision Making
Not applicable.
Legal Basis for Using Your Data
GDPR condition relied upon for processing personal data:
Article 6.1 b - Necessary to performance of a contract
Article 6.1 e - Exercise of official authority
Council’s Financial Statements, Accounts and Audit Regulations 2015.
GDPR condition relied upon for processing special category data
Not applicable
Sharing of personal data with External Recipients
No sharing of personal data is carried out.
How long is the personal data retained by the Council?
Six years plus the current year.