The purpose of processing
To fulfil the council’s statutory role to provide allotments for residents if there is demand.
Data Subjects
Allotment tenants and members of the public that have applied to be added to the waiting list for an allotment plot.
Personal Data
Name
Postal Address
Mobile No.
Email Address
Gender
Date of Birth
Proof of benefit entitlement
Postal Address
Mobile No.
Email Address
Gender
Date of Birth
Proof of benefit entitlement
How is it used?
To contact current allotment tenants regarding site issues or maintenance, for noncompliance with tenancy conditions or for billing purposes.
To contact members of the public on the waiting list to offer vacant plots.
To contact members of the public on the waiting list to offer vacant plots.
Profiling and Automated Decision Making
Not applicable
Legal Basis for Using Your Data
GDPR condition relied upon for processing personal data:
Article 6.1 e - Exercise of official authority
Our responsibility for the purpose outlined above is established in the Small Holdings and Allotments Act 1908, and the Allotments Act 1925.
GDPR condition relied upon for processing special category data
Not applicable
Sharing of personal data with External Recipients
Occasionally, with consent, contact details are shared with other allotment tenants or site representatives.
How long is the personal data retained by the Council?
Personal data will only be retained for as long as it is needed for the purpose specified above, or as required by applicable law or regulatory requirements.