The purpose of processing
Whilst you are working with the Compass Project we will need to collect information about you, this is called your ‘data’ and you are the ‘data subject’. This privacy notice will tell you what information we collect about you and why. It will also explain how we use this data and who we may share it with.
There are various laws which tell the Compass Project what we must do and these include us having to collect your data and use this to make sure we do everything we are supposed to. Examples of these laws are the ‘Crime and Disorder Act 1998’ and the “Data Protection Act 2018”.
The Compass Project is part of the Youth Offending Service which includes staff from the Local Authority, Police, Probation and Health.
There are various laws which tell the Compass Project what we must do and these include us having to collect your data and use this to make sure we do everything we are supposed to. Examples of these laws are the ‘Crime and Disorder Act 1998’ and the “Data Protection Act 2018”.
The Compass Project is part of the Youth Offending Service which includes staff from the Local Authority, Police, Probation and Health.
Data subjects
Any person being supervised by the Youth Offending Service
Parents or carers of any person being supervised by the Youth Offending Service
Personal data
Name
Address
Gender
Ethnicity
Physical or mental health condition
Sexual health
Religious or other belief
Health
Parent or carer information
Any ID number (for example, PNC Number)
Information about your finances, education or employment
Information relating to your family and lifestyle
Information about any offences committed or alleged to be committed by you
Information about criminal proceedings, outcomes and sentences that involve you
How is it used?
We collect your details in order to help us to understand your situation and to help us to support you in the best way we can and prevent you from offending. This includes keeping notes of when we have seen you and when we speak to other people about you. By keeping your details we look at ways of improving our service. We also are required to keep your information to make sure that we manage your risk towards others and ensure you are safe.
This information is held on paper files and in our database. Only staff and others who work closely with us in the same office, can see. Sometimes, we have to share some of this information with Police or Social Care or others to keep you or other people safe. Wherever possible, we will let you know that we are doing this.
This information is held on paper files and in our database. Only staff and others who work closely with us in the same office, can see. Sometimes, we have to share some of this information with Police or Social Care or others to keep you or other people safe. Wherever possible, we will let you know that we are doing this.
Profiling and automated decision making
Not applicable
Legal basis for using your data
GDPR condition relied upon for processing personal data:
Article 6.1 e - Exercise of official authority
Under the new data protection law (the GDPR) we must only use your personal data where if it meets an GDPR Article 6 “condition”.We rely on Article 6.1.e which covers processing necessary for tasks in the public interest and/or tasks for which we have official authority. This “authority” is established by Government statute in the 1998 Crime and Disorder Act.
For the use of “special categories” of personal data we must meet a further condition under GDPR Article 9. Special categories include information about your physical or mental health, your ethnicity and your sexual preference. We rely on Article 9.2. This allows use of such personal data where necessary for reasons of substantial public interest (where this interest is laid down by law).
The Youth Offending Service is listed in Schedule 7 of the Data Protection Act 2018 as a “Competent Authority”. This means the YOS has statutory functions related to purposes of law enforcement. This provides our legal basis for the processing of your personal data about any criminal offences or charges.
For the use of “special categories” of personal data we must meet a further condition under GDPR Article 9. Special categories include information about your physical or mental health, your ethnicity and your sexual preference. We rely on Article 9.2. This allows use of such personal data where necessary for reasons of substantial public interest (where this interest is laid down by law).
The Youth Offending Service is listed in Schedule 7 of the Data Protection Act 2018 as a “Competent Authority”. This means the YOS has statutory functions related to purposes of law enforcement. This provides our legal basis for the processing of your personal data about any criminal offences or charges.
GDPR condition relied upon for processing special category data
Article 9.2 g - Substantial public interest
Sharing of personal data with external recipients
Bath and North East Somerset Council
National Probation Service
Avon and Somerset Police
School Nurse, CAMHS or your doctor
16 to 25 Independent young people
Project 28
Schools and colleges or education providers
Curo or another housing association
Connecting Families Service
Youth Connect South West
Virgin Care Speech, Language and Communication Service
How long is the personal data retained by the Council?
Looked After Children: Until your 75th birthday
Children in Need or on a Child Protection Plan: Until your 25th birthday
Everyone else: Until your 19th birthday
Children in Need or on a Child Protection Plan: Until your 25th birthday
Everyone else: Until your 19th birthday