The purpose of processing
Bath Christmas Market processes your personal information to meet our legal, statutory and contractual obligations and to provide you and all interested parties, and event participants, with our products and services. This also applies to the website: www.bathchristmasmarket.co.uk
Data subjects
Any individuals, business organisations or charities that register an interest to participate in Bath Christmas Market, or member of the public making a general enquiry about Bath Christmas Market via telephone or email.
Personal data
Name
Address
Email address
Company number
Phone numbers
Social media tags
How is it used?
Registering an interest to participate in Bath Christmas Market: they will be asked for their name and email correspondence address to receive further details on the relevant application process.
Bath Christmas Market application process (event participants): data supplied by successful event participants is necessary to for us to fulfil the performance of a contract. Unsuccessful applicant’s data will be stored for 12 months on a waiting list should an opportunity arise to participate. An electronic copy of your application form completed by yourself, which includes your personal data, will be kept securely on Bath & North East Somerset Council’s servers. No hard copies are kept on file. During the operational phases of the event, all event participant's mobile phone numbers will be added to an SMS messaging service to allow instant event related, health and safety communications.
Bath Christmas Market online competitions: our Marketing team will collect only those details that are necessary to enter you into the competition, for example name, address, contact details. These details are required to notify competition winners and fulfil their prizes. Please check the individual terms and conditions associated with each competition.
Bath Christmas Market consumer and stallholder e-newsletters: our Marketing team and event staff will send out regular e-newsletter communications (at least once a month) to people who have opted in to receive these communications from us (unsubscribe at any time by clicking the ‘unsubscribe’ link at the bottom of the email).
Event brochures: when ordering an event brochure from us, we will collect your name and address.
Business partners and business prospects: we may process your name, company name, position and contact details under our legitimate business interest, in order to offer our services to your organisation.
Bath Christmas Market application process (event participants): data supplied by successful event participants is necessary to for us to fulfil the performance of a contract. Unsuccessful applicant’s data will be stored for 12 months on a waiting list should an opportunity arise to participate. An electronic copy of your application form completed by yourself, which includes your personal data, will be kept securely on Bath & North East Somerset Council’s servers. No hard copies are kept on file. During the operational phases of the event, all event participant's mobile phone numbers will be added to an SMS messaging service to allow instant event related, health and safety communications.
Bath Christmas Market online competitions: our Marketing team will collect only those details that are necessary to enter you into the competition, for example name, address, contact details. These details are required to notify competition winners and fulfil their prizes. Please check the individual terms and conditions associated with each competition.
Bath Christmas Market consumer and stallholder e-newsletters: our Marketing team and event staff will send out regular e-newsletter communications (at least once a month) to people who have opted in to receive these communications from us (unsubscribe at any time by clicking the ‘unsubscribe’ link at the bottom of the email).
Event brochures: when ordering an event brochure from us, we will collect your name and address.
Business partners and business prospects: we may process your name, company name, position and contact details under our legitimate business interest, in order to offer our services to your organisation.
Profiling and automated decision making
Not applicable.
Legal basis for using your data
GDPR condition relied upon for processing personal data:
Article 6.1 b - Necessary to performance of a contract
Article 6.1 f - Legitimate interests
GDPR condition relied upon for processing special category data
Not applicable
Sharing of personal data with external recipients
Personal data will not be shared with any other organisation without permission.
How long is the personal data retained by the Council?
Personal data will only be retained for as long as it is needed for the purpose specified above, or as required by applicable law or regulatory requirements.