Bath Record Office - visitors to Archives & Local Studies search room Privacy Notice

The purpose of processing

We process the information in order to carry out our aims and purposes: Bath Record Office exists to collect and preserve archives and local studies collections relating to B&NES and its people, to provide access to them and to promote them. It is also the permanent home of the Council’s archive and holds public records of a local nature.

Data Subjects

Members of the public visiting Bath Record Office: Archives and Local Studies search room

Personal Data

Name

Address

Email address

Telephone number

How is it used?

We collect this information so that we know who has visited the search room each day, and so that we have contact details for them. This is to ensure the security of material held by the Record Office or material which is taken from the strong rooms for visitors.

Profiling and Automated Decision Making

Not applicable

Legal Basis for Using Your Data

GDPR condition relied upon for processing personal data:

Article 6.1 e - Exercise of official authority

Public Records Acts 1958 and 1967
Local Government (Records) Act, 1962
Local Government Act 1972

GDPR condition relied upon for processing special category data

Not applicable

Sharing of personal data with External Recipients

We will not share your personal data with anyone else without your consent or unless the law allows us to do so

How long is the personal data retained by the Council?

We keep this data for a maximum of 10 years.

Questions or concerns?

Please email data_protection@bathnes.gov.uk 

Appeals to the Information Commissioner’s Office

If you are unhappy about the way we have treated your personal data, or feel we have not properly respected your data subject rights, you have the right to contact the Information Commissioner’s Office (ICO) and tell them about this.

You can also contact the ICO by phone on 0303 1231113.