The purpose of processing
We only use the information provided in the nomination form for the Community Awards and in associated publicity.
Data subjects
The data subjects will be those who make the nominations those who are nominated and those who take part in the online voting process.
Those who make the nominations
Those who are nominated
Those who take part in the online voting process
Personal data
We will only collect the data contained in the nomination form which will include:
Name
Address
Email address
Telephone number
Details included in reasons for the nomination
Role within the community
How is it used?
The information provided in the nominations will be utilised to select individuals and groups from various fields, including volunteers, charities, carers, and those who serve the community. Winners in the team and organisation categories will be awarded a framed certificate, which will be presented at a location mutually agreed upon with the respective team or organisation. The recipient of The Peter Duppa-Miller Parish Award will receive a certificate at a Parish Liaison Meeting. Additionally, individual winners and their nominators will be invited to a small celebratory event, where they will be honoured with an Award and certificate in recognition of their contributions. The presentations will be conducted by the Chair of Bath & North East Somerset Council and Community Award Partners.
Profiling and automated decision making
All nominations will be considered by a Judging Panel made up of partner representatives of the Community Awards and any other representative that the Council deems appropriate. Nominations for the categories of Charity of the Year, Volunteer Team of the Year, and Young Volunteer Team of the Year will be shortlisted by the Judging Panel and members of the public will be invited to vote to select the winners of these categories.
You have the right to request that automated decision making be reviewed and replaced by non-automated means (i.e. decisions taken by one of our expert Council officers). To exercise this right please email data_protection@bathnes.gov.uk
Legal basis for using your data
GDPR condition relied upon for processing personal data:
Article 6.1 a - Consent
We will rely on your consent (article 6(1)(a) GDPR) to process this information. If at any time you wish to withdraw that consent and no longer be considered for an award please contact: connecting_communities@bathnes.gov.uk
GDPR condition relied upon for processing special category data
Not applicable
Sharing of personal data with external recipients
We may share your data with the following organisations. This is so the Judging Panel can select the winners from each category.
Bath and North East Somerset Council
The Student Community Partnership (which includes the University of Bath, Bath Spa University, and Bath College)
CURO
The Third Sector Group (3SG)
BEMSCA (Bath Ethnic Minority Senior Citizens Association)
HCRG Care Group
BANES, Swindon, and Wiltshire Integrated Care Board
How long is the personal data retained by the Council?
We will retain the nominations for no longer than 6 months after the event and winners for 2 years.
Please contact data_protection@bathnes.gov.uk or the team with any questions or concerns regarding your personal data.
Please contact data_protection@bathnes.gov.uk or the team with any questions or concerns regarding your personal data.