The purpose of processing
To prove the identity and financial security of the potential tenant.
Data subjects
Individuals who have applied for tenancy of property managed by the Council’s Estates teams
Personal data
Name
Address
Email
Phone number
National Insurance Number
Bank Details
Proof of Identity
References
How is it used?
To prove a tenant is who they claim to be and that they have the funds to pay rent on one of our properties
Profiling and automated decision making
Not applicable.
Legal basis for using your data
GDPR condition relied upon for processing personal data:
Article 6.1 b - Necessary to performance of a contract
Article 6.1 f - Legitimate interests
For successful tenant applications, Article 6.1.b Contractual interests will also apply. We comply with the provisions of the Landlord and Tenant Act 1954 and subsequent revisions.
GDPR condition relied upon for processing special category data
Not applicable
Sharing of personal data with external recipients
Results of financial assessments are shared with providers who deliver services under contract on the Council’s behalf. Personal data is routinely shared with the Council’s Legal Services team as an essential part of setting up the contractual agreement with the tenant.
How long is the personal data retained by the Council?
Personal data will only be retained for as long as it is needed for the purpose specified above, or as required by applicable law or regulatory requirements.