The purpose of processing
Our overall purpose is to protect the welfare and development needs of children, whose home situation has been found to be unsafe and/or unsuitable, by finding them a permanent and suitable placement with another family.
Data subjects
Foster carers
Adopters
Special guardians
Family members
Significant others
Personal data
Name
Contact details
References
Mental health
Physical health
Financial assessment
Panel minutes
Bank details
Information about physical and mental health is defined as “special categories” personal data under the new data protection regulations (the GDPR)
How is it used?
Assessment
Approval
Review
Statutory checks (DBS and medical)
Psychological reports
Adoption
Ofsted inspection
Annual fostering returns (anonymised)
Placement requests
Child placement
Review of placement
Fostering panel
Adoption panel
Payment of carers
Profiling and automated decision making
Not applicable.
Legal basis for using your data
GDPR condition relied upon for processing personal data:
Article 6.1 e - Exercise of official authority
The Children Act 2003, The Adoption Act and The Fostering Act and associated regulations.
GDPR condition relied upon for processing special category data
Article 9.2 h - Provision of health or social care
Sharing of personal data with external recipients
Information about potential foster carers is shared with a Fostering Panel as part of the approvals process. Once approved, information may be shared with other Local Authorities as part of the process for matching suitable foster carers with children needing placement. Information about adopters may be shared with Adoption West as part of the family finding process.
The Local Authority sends quarterly updates to Ofsted as part of the Adoption and Special Guardianship Leadership Board (ASGLB), this includes information about the progress of the child and their where applicable non-identifiable data about their special guardian. Further information can be found at: https://coram-i.org.uk/asglb/
The Local Authority sends quarterly updates to Ofsted as part of the Adoption and Special Guardianship Leadership Board (ASGLB), this includes information about the progress of the child and their where applicable non-identifiable data about their special guardian. Further information can be found at: https://coram-i.org.uk/asglb/
How long is the personal data retained by the Council?
Case records for foster parents: 10 years from the date of termination of approval
Register of foster parents: 10 years from the date of termination of approval
Notice of intention to adopt: whilst valid or 3 years from the date of withdrawal
Adoption order: recommend 100 years from date of adoption birthday
Special guardianship assessments: recommend whilst valid plus 10 years
Report on inspection of premises used for the discharge of relevant adoption functions: until superseded
Placement order: until revoked or child reaches 18 plus 6 years
Adoption agency decision and notification: recommend 100 years from date of adoption
Prospective Adopter information on procedures - applies to persons adopted on or after 30th December 2005: recommend 6 years from date of provision of information
Prospective Adopter Stage 1 plan: recommend 6 years from date of assessment if not proceeded with
Prospective adopters' case record - applies to persons adopted on or after 30th December 2005: recommend 6 years from date of assessment if not proceeded with
Decision and notification to prospective adopter: recommend 6 years from date of report. If adoption proceeds then add to adoption file.
Prospective adopter’s assessment plan Recommend 6 years from date of report (if adoption proceeds then add to adoption file)
Prospective adopter's report: recommend 6 years after supply
Adoption placement report: recommend 100 years from date of adoption
Financial support: recommend 6 years after financial support ceases
Assessment for financial support: recommend 6 years after financial support ceases
Adoption support services: recommend 6 years after support ceases
Plan: recommend until superseded plus 6 years
Register of foster parents: 10 years from the date of termination of approval
Notice of intention to adopt: whilst valid or 3 years from the date of withdrawal
Adoption order: recommend 100 years from date of adoption birthday
Special guardianship assessments: recommend whilst valid plus 10 years
Report on inspection of premises used for the discharge of relevant adoption functions: until superseded
Placement order: until revoked or child reaches 18 plus 6 years
Adoption agency decision and notification: recommend 100 years from date of adoption
Prospective Adopter information on procedures - applies to persons adopted on or after 30th December 2005: recommend 6 years from date of provision of information
Prospective Adopter Stage 1 plan: recommend 6 years from date of assessment if not proceeded with
Prospective adopters' case record - applies to persons adopted on or after 30th December 2005: recommend 6 years from date of assessment if not proceeded with
Decision and notification to prospective adopter: recommend 6 years from date of report. If adoption proceeds then add to adoption file.
Prospective adopter’s assessment plan Recommend 6 years from date of report (if adoption proceeds then add to adoption file)
Prospective adopter's report: recommend 6 years after supply
Adoption placement report: recommend 100 years from date of adoption
Financial support: recommend 6 years after financial support ceases
Assessment for financial support: recommend 6 years after financial support ceases
Adoption support services: recommend 6 years after support ceases
Plan: recommend until superseded plus 6 years