The purpose of processing
The Council is creating a baseline staff survey to start measuring change over time on a number of satisfaction metrics related to the new People Strategy. The survey asks a range of questions about staff member’s experience of working for the Council and a range of demographic information.
It is important collect demographic information to understand how people with different personal characteristics experience working for the Council, so that appropriate action can be taken to level this experience as appropriate.
Participation in the survey is entirely voluntary and respondents can choose to skip any question.
It is important collect demographic information to understand how people with different personal characteristics experience working for the Council, so that appropriate action can be taken to level this experience as appropriate.
Participation in the survey is entirely voluntary and respondents can choose to skip any question.
Data subjects
Members of staff in Bath and North East Somerset Council
Members of staff in Bath and North East Somerset Clinical Commissioning Group
Personal data
The questionnaire does not collect any unique personal identifiers (name, date of birth, staff number, NI number, etc), however the Council has taken the decision to provide this privacy notice as a very limited number of responses may be identifiable to individuals processing the data prior to final reports being produced.
Any information that you provide which may be identifiable will be held in confidence by the business intelligence team.
Any information that you provide which may be identifiable will be held in confidence by the business intelligence team.
How is it used?
The questionnaire will be administered using the SurveyMonkey system.
Data that you provide will be downloaded and processed by named members of the Business Intelligence team and stored in a secure folder only accessible by that team. The published results will fully anonymise responses by applying a process called suppression. This is where responses which relate to less than 5 people will be masked by adjusting applicable fields without altering the overall statistical results.
Data that you provide will be downloaded and processed by named members of the Business Intelligence team and stored in a secure folder only accessible by that team. The published results will fully anonymise responses by applying a process called suppression. This is where responses which relate to less than 5 people will be masked by adjusting applicable fields without altering the overall statistical results.
Profiling and automated decision making
Not applicable
Legal basis for using your data
GDPR condition relied upon for processing personal data:
Article 6.1 e - Exercise of official authority
Articles 6(1)(e) and 9(1)(g) of the GDPR are applicable for this activity. Processing is necessary for the performance of a task carried out in the public interest. Personal data are processed in the public interest because understanding staff experiences and feelings about working for the Council can inform decisions taken to improve these experiences, and ultimately organisation performance. This function is carried out by the Business Intelligence Team on behalf of the whole Council.
GDPR condition relied upon for processing special category data
Not applicable
Sharing of personal data with external recipients
Information will not be shared with any third parties. Final, suppressed, results will be published.
How long is the personal data retained by the Council?
Personal data will only be retained for as long as it is needed for the purpose specified above, or as required by applicable law or regulatory requirements.