We have a wide variety of rooms and display spaces available to book for talks, exhibitions, business meetings and other public and private events.
Locations available for hire
Please select the venue you are interested in, to see which spaces are available.
Local artists, clubs or groups can book the first floor Art Wall to display artworks such as painting and photographs free of charge.
- Keynsham Art Wall Conditions of Use and Booking Form
- The Keynsham Community Space (above the Information and Advice Service and Library) is also available for hire.
Facilities
Select the relevant areas, to check whether our rooms and exhibition spaces are suitable for you.
We offer room bookings per hour, per half day or per day, depending on your requirements. Normal opening hours may vary; please check with the library branch where you wish to hire space.
Please visit other library branches to see if they can accommodate your out-of-hours event on a “trust” basis.
There are display spaces for artwork or similar material in our library branches:
- Midsomer Norton Library has wall space suitable for displaying art, but does not have the facilities for a full scale exhibition.
- Keynsham Library: Local artists, clubs or groups can book the first floor Art Wall to display paintings, photographs or other art FREE of CHARGE! For more information please visit Art Wall at Keynsham Information and Advice Service.
For all exhibitions and displays, we will need to see a sample of your work, and any material you intend to distribute within our locations. You can submit this when you book, or by arranging a meeting with staff at the branch, no less than a month before your event.
We can hire space for you to create a manned commercial stall in some locations on a daily, weekly, monthly or annual basis. If you make a regular booking, we may offer you a price reduction. Space is limited, and you will need to arrange dates in advance. Some locations can also provide internet / telephone connection for kiosks and self service points.
You may sell items and take orders on the premises, but this will be subject to a 20% commission charge, which is payable immediately on completion of your event.
We can offer our public Internet Access computers during normal opening hours in libraries. Please discuss further details when booking.
Public telephones are located close by most locations. Mobile telephones may be used in all locations, if set to vibrate / silent, on the understanding you do not disturb other users of the building.
You can bring in your own electrical equipment, such as screens or audio equipment, to events in hired library spaces. You will need to provide evidence that they have been checked and certified as safe in the last year (a current PAT Test Certificate).
Organisers must arrange for the appropriate supervision of their display, exhibition or event at all times. The council does not accept liability for any loss or damage to items displayed in libraries or other buildings. Organisers must make their own arrangements for Public Liability insurance cover.
When you complete the booking form, you need to tell us about the insurance you have chosen, as we cannot accept any bookings without adequate cover.
We cannot provide or serve refreshments for your events. If you wish to have food and drinks, you will need to supply them, ensure you have adequate utensils to consume them, and staff to serve refreshments, clear up the space, and dispose of your rubbish afterwards. You must leave the room in a condition which is usable for others, or an additional charge will be payable.
If you wish to serve alcohol for private out-of-hours functions, you will need to have evidence that you have booked a licence for this. You can get more details of the requirements by calling our Licensing Team on 01225 477531.
How to book
To book a room or exhibition space, please contact us by calling 01225 394041 or emailing council_connect@bathnes.gov.uk
Please download our Room Hire Terms and Conditions before making a room booking, to ensure we can meet your needs.
If you cancel your booking
You may cancel a booking at any time, but we will only refund the full hire fee if you inform us three months or more before the event.
Room hire cancellation refunds
| Notice before event | Refund amount |
|---|---|
| 90 days or more | 100% of all payments |
| 60 to 90 days | 25% of any payments made |
| Less than 60 days | No refund (full hire charge is still payable) |