Event forms and guidance

We know some of you plan events in B&NES all the time, and already know what you need to do. To make things easier for you, we've put all the downloadable forms and guidance you need in one place.

Council policy and strategy

• B&NES Council Events Policy
• Land hire agreement conditions
• Green Space Strategy
• Local Cultural Strategy

Guidance

Health and safety

COVID-19

• See our dedicated COVID-19 safety page for the latest resources

Crowds

• Guidance on managing crowds safely - HSE
• Guidance on crowded places - National Counter Terrorism Security

Fairgrounds

• Guidance on fairgrounds and amusement parks - HSE

Fireworks

• A guide to safety for firework display organisers - HSE guidance

Food

The Food Standards Agency (FSA) has produced guidance on the use of food at events

• Guidance on food at events
• Managing food safely
• Allergen guidance

Medical

• Event medical guidance

Purple Guide

• The Purple Guide - written by The Events Industry Forum in consultation with the events industry. The guide aims to help those who organise music or similar events, so that the events can run safely.

Risk assessment

• Risk assessment guidance - B&NES Council
• Risk management guidance - HSE
• Fire safety risk assessment - Open air venues - Home Office

Temporary structures

• Construction phase plans for event organisers - B&NES Council
• Guidance on temporary demountable structures - HSE
• Working at height guidance - HSE

Safeguarding and well-being

Animals

• Guidelines on the use of performing animals - RSPCA

Safeguarding

• Safeguarding children and young people
• Report a concern about a child - B&NES Council

Environmental impact and sustainability

Banners

• Guide to applying to put up banners or flags to publicise your event or festival - B&NES Council

Noise

• Guidance notes on noise control for concerts and outdoor venues - B&NES Council

Sustainability

• Guide to tackling plastic at your event - Sustainable Restaurant Association (SRA)

Waste

• Register of licenced waste carriers - GOV.UK
• Waste duty of care responsibilities - Environment Agency (EA)
• Dispose of business or commercial waste - GOV.UK

Equalities

• Equalities Act 2010 - guidance for service providers - Equality and Human Rights Commission
• Advice on how to improve accessibility to live events - Attitude is Everything

Event planning tools and documentation

• How to organise a successful event
• B&NES Parish Council Events Toolkit
• SAGE checklist for ensuring your event is safe
• How to create an event management plan
• Event management plan template
• Example event management plan for a community event
• Risk assessment template
• Example risk assessment
• Example site plan for a community event

Licences, permits and other council services

• Apply to hold an event in Bath and North East Somerset
• Apply to close a road
• Apply for a Temporary Event Notice
• Apply for a Premises Licence
• Apply for Street Trading Consent
• Apply for a Street Collection Permit
• Apply for permission to film in Bath & North East Somerset
• Buy business waste services