Use this page to learn about venue hire fees for outdoor events. Different rates apply for charity and commercial events and there are fees for optional extra services. Our team can help you find and book our venues for a range of outdoor events.
Venue hire payments and terms
A non-refundable administration fee is charged when you apply to hire a venue. Half of the land hire charge must be paid when we accept the event booking, and the rest is due at least 6 months before your event. A refundable damage deposit bond is required at least eight weeks before the event.
Once all payments have been received and the application has been approved, a Licence for Land Hire will be issued.
We will send a charge sheet with payment instructions so you can make the required payments.
Please make sure you read our Terms and Conditions. You will be bound by the conditions stated within the Land Hire Agreement.
Administration fees
A non-refundable application administration fee will be charged at the point of submitting your event application via Event App for checking, validating and processing applications. Administration fees are inclusive of VAT.
| Administration fees | March 2024 to April 2025 | March 2025 to April 2026 |
|---|---|---|
| Standard | £114.00 | £130.80 |
| Multiple events - a series of similar events such as a regular market | £228.00 | £262.80 |
| Major event | £228.00 | £262.80 |
Land Hire Fees
Our peak season is April to September, and off peak is October to March. Build and break days are charged at half the daily rate. The below land hire rates include VAT, VAT status will be confirmed on application submission.
View land hire charges
| Land Hire Fees, April 2024 - March 2025 | Peak cost | Off-peak cost |
|---|---|---|
| Royal Crescent Lower Lawn – our premier location | £6111.60 | £6111.60 |
| Commercial (Heritage Parks and prime city centre location) | £2108.40 | £1581.60 |
| Charity (Heritage Parks and prime city centre location) | £1054.80 | £790.80 |
| Commercial (All other parks and open spaces in B&NES) | £766.80 | £766.80 |
| Charity (All other parks and open spaces in B&NES) | £384.00 | £384.00 |
| Pigeon Park (Flat Rate per day) | £376.80 | £376.80 |
| Land Hire Fees April 2025 - March 2026 | Peak cost | Off-peak cost |
|---|---|---|
| Royal Crescent Lower Lawn – our premier location | £7028.40 | £7028.40 |
| Commercial (Heritage Parks and prime city centre location) | £2425.20 | £1819.20 |
| Charity (Heritage Parks and prime city centre location) | £1213.20 | £909.60 |
| Commercial (All other parks and open spaces in B&NES) | £882.00 | £882.00 |
| Charity (All other parks and open spaces in B&NES) | £441.60 | £441.60 |
| Pigeon Park (Flat Rate per day) | £433.20 | £433.20 |
Damage Deposit bond
A land hire damage deposit bond (£500 - £5000, depending on the size and nature of your event) will be required at least 8 weeks prior to your event. We will return the bond within 28 days of you leaving the site (if returnable in whole or in part).
The deposit could be forfeited in whole or in part for nuisance or damage, or breaching the limit on use of the site. Bonds are outside the scope of VAT, therefore no VAT applies.
Optional extras
Depending on the nature and size of your event, you may ask us to supply additional services or facilities to support you.
Water and power are available in some parks and open spaces, at an additional cost of £33.60 per service, per day including VAT (£38.40 inc VAT for the year 2025 to 2026). For utilities, VAT will follow the main supply of land, either exempt or standard rate. VAT status will be confirmed on application submission.
If a council officer is required to attend the event for any reason, we will charge at a flat rate of £122.40 per hour, inclusive of VAT. For events between April 2025 and March 2026 the rate is £140.40 per hour.
The council can provide you with an event control room in the Civic Centre, Keynsham. Please see our CCTV webpage for details.
To discuss your needs in more detail use our enquiry form, providing as many details as you can.